Equipment Maintenance & Reporting

Equipment Maintenance & Reporting

Log hour-meter readings, track repair costs, and see which assets need service across your fleet — without leaving the Equipment page.

The maintenance page (/equipment/[id])

Click any equipment card name (or the wrench icon on the right of the card) to open its maintenance page. The page has three tabs:

| Tab | What it does | |-----|-------------| | Overview | Current hours, lifetime repair cost, hours since last repair, plus a 90-day hours line chart and a 6-month repair-cost bar chart | | Hours | Add a manual hour reading; full history below | | Repairs | Log a repair (date, category, cost, vendor, hours-at-repair); delete an entry |

The pencil icon in the page header opens the equipment edit dialog without leaving the page.

Hour readings

Hour meters are the single most useful signal for "when does this asset need service?" Lawnager captures them two ways:

1. From the crew checklist (one tap) When a crew member expands an equipment card on the field view, they see a small hours input at the top of the checklist. They tap the number, type the current reading, and tap away — saved. The input is optional; empty is fine, no change skips the save.

2. From the maintenance page (Hours tab) The owner can enter readings manually, useful for back-filling history or correcting a misread.

Below-current corrections. If you enter a reading lower than the current hours (e.g., the meter was replaced), the page asks for a note and an Override button. The note is logged with the reading, but the denormalized "current hours" never rolls back — it only moves forward.

Hour meters per asset

Some assets do not have hour meters (older trailers, hand tools). To hide the hour input for those:

1. •Edit the equipment
2. •Toggle Hour meter off

The crew checklist will no longer show the hours input for that asset, and its maintenance page will note that hour tracking is disabled.

Repair log

The Repairs tab is a chronological log of work done. Each entry captures:

• •Date — when the repair happened
• •Category — Repair / PM / Oil / Blade / Tire / Other
• •Cost — what you paid
• •Vendor — shop or mechanic name
• •Hours at repair — defaults to current hours so PM intervals can be computed
• •Description — what was done

Categories matter for the service-due alerts (below). Logging an oil change as PM or Oil resets the "hours since last PM" counter for that asset.

Fleet maintenance report (/reports/equipment)

Reports → Equipment tab.

Three sections:

Service due — Yellow/red callouts when an asset is approaching or past its industry-default maintenance interval:

| Asset type | Interval used | |-----------|---------------| | Mower | Oil change every 50 hrs; blade sharpen every 25 hrs | | Truck | Oil change every 100 hrs | | Other types | No automatic alert today |

Alerts trigger at 80% of the interval (yellow) and 100%+ (red). They reset when you log a repair in the Oil or PM category with hours-at-repair filled in. These intervals are starting points — per-asset PM schedules are coming in a future update.

Repair cost by asset — Horizontal bar chart of total repair spend per asset, sorted highest first. Quick visual for "which asset is bleeding me dry?"

Hours vs cost table — One row per active asset with hours, repair count, total spend, and an hrs/$ ratio (hours of work per dollar of repair).

| Ratio | Reading | |-------|---------| | Green ≥ 10 | Efficient — earning back its repair cost | | Slate 3-10 | Normal | | Red < 3 | Bleeding money — replace candidate after 3+ years |

What is coming next

Phase 2 will add a per-asset PM schedule UI (so you can say "this mower needs blade sharpening every 20 hrs" instead of the industry default), a nightly alert cron that pushes notifications when assets cross thresholds, and persistent crew assignment so a truck and crew stay paired.

Related articles

• •Equipment & Pre-Shift Checklists — set up daily safety checks crew must complete before starting their route
• •Photos & Job Documentation — attach equipment photos to repair records via the notes field